Finance Assistant

Location: Birmingham City Centre office, with the flexibility for remote working depending on workload.

Start Date: January 2026

About the Role

Becoming a Finance Assistant at Griffiths Waite (GW) offers an excellent chance to develop your skills in finance. With our ambitious growth plans, we're looking for someone ready to contribute and advance in their career alongside the company. Since GW is a technology firm, this position uses innovative technology to support financial and business operations, ensuring everything runs efficiently and helping deliver fast, accurate and top-quality results.

GW encourages applicants who are enthusiastic, willing to learn, and proactive in their work. If you have a positive attitude and a sincere interest in finance and administration, you'll thrive in this supportive workplace.

About Us

GW is a Technology Consultancy specialising in building innovative products for large enterprises that solve critical business problems and unlock new opportunities. We sit in the space between large system integrators and small boutiques — combining the depth, reliability, and long-term partnership enterprises expect with the speed, agility, and innovation they need.

Purpose

Restoring belief, possibility, and trust in technology.

We exist to enable enterprises rediscover the power of technology as a driver of progress enabling ambitious leaders to turn ideas into results, and potential into performance.

Vision

Create a world where enterprise technology enables ambition.

We aspire to create a business landscape where technology empowers organisations to move faster, innovate freely, and achieve outcomes once thought impossible — where enterprise IT is trusted, strategic, and central to success.

Mission

We partner with large enterprises to create innovative products that deliver measurable business impact.

We believe in products not projects and the deep integration of design and engineering to rapidly deliver solutions that are lean, groundbreaking, and built to last.

Our Values

• Ownership: We take responsibility for our work, deliver on our promises, and stand by the outcomes we create.
• Collaboration: We work together with openness and support — within GW and with our clients — to achieve shared success.
• Trust: We build lasting relationships through integrity, transparency, and genuine focus on the client's best interest.
• Brilliance: We pursue excellence through speed, innovation, and simplification — bringing clarity and creativity to everything we do.

If these principles resonate with you, we would be delighted to hear from you.

What You'll Be Doing as a Finance Assistant

As a Finance Assistant at Griffiths Waite, you will be reporting the Head of Finance to ensure the effective and accurate administration of accounts, HR admin, and Project admin. This pivotal role is integral to the success of our company processes and the timely delivery of financial reports.

You will help ensure the office runs efficiently and that suppliers and sales invoices are paid promptly. The role requires you to manage a variety of tasks, demonstrating a clear commitment to learning and growing in your understanding of finance and payroll, and sharing your knowledge as you develop in the position.

Core Responsibilities

• Processing purchase invoices and posting to correct nominal codes and departments using Xero.
• Processing expenses in Xero, ensuring completion of nominal and department codes.
• Preparing supplier and expense payment runs.
• Maintaining and reconciling credit card expenditure; ensuring all receipts are received and transactions accurately posted into Xero.
• Weekly bank reconciliation.
• Raising sales invoices in our project system and sending them to customers.
• Maintaining the debtor's ledger and chasing any overdue payments.
• Maintaining the creditors ledger and resolving any queries.
• Keeping employee records up to date in the HR system. Validating completeness of new starter information, recording sickness & absence.
• Preparing documentation for employees eligible for healthcare and company pension scheme.
• Assisting in monthly accounts preparation ensuring deadlines are met.
• Maintaining the day-to-day data in Projectworks (Time, Project & Resourcing system). To include new starters, leavers, time entries & individual settings. Thus, ensuring all weekly reporting information is accurate.
• Helping with booking flights and hotels for customer visits, stationery ordering and booking business lunches when required.

Skills Required

• Proficiency with Xero is an advantage, but experience with other accounting systems such as Sage is also welcome.
• Strong working knowledge of Excel.
• Clear and effective communication skills.
• Excellent teamwork abilities.
• Ability to meet tight deadlines.
• Willingness to take ownership of your work and see tasks through to completion.
• Strong attention to detail and organisational skills, with the ability to multitask.
• Experience working with a variety of systems and an interest in improving and integrating processes where possible.

What does good look like?

• Accurate transaction processing – Timely and error-free entry of invoices, expenses and payments.
• Compliance & Controls – Adhere to company policies, financial regulations and audit requirements.
• Vendor & Customer Support – professional handling of queries, maintaining positive relationships.
• Attention to detail – Minimal errors in data entry and reconciliation
• Timeliness – Timesheets checked by Monday lunchtime / up to date information for weekly management meetings.

Behaviours That Matter

• Curiosity and willingness to learn more about finance and business administration.
• Maintains confidentiality and integrity at all times.
• Strong communication skills, able to flag issues early and build relationships with colleagues and stakeholders.
• Openness to constructive feedback for personal and professional growth.
• A friendly, approachable attitude that fosters a supportive and collaborative work culture.
• Passion for delivering quality results and maintaining high standards in your work.
• Desire to keep up to date with best practices and continuous improvement in finance and administration.